Board Policies and Administrative Regulations

All Board Policies and Administrative Regulations shall be included in a Handbook and shall be kept by each member of the Superintendent’s staff and by all school principals in their offices available for ready reference by all school employees and all residents of the District.

“Board Policies” and “Administrative Regulations” are defined as follows:

Board Policy
Term used to designate the rules, principles, and philosophy governing the District which have been adopted or amended formally by action of the Board of Education. Policies spell out the responsibility of the Board of Education and state or imply a directive to the Superintendent to make all provisions necessary so that the educational program may be effective.

Board Policies expressed in this Handbook are those of the Board of Education and are intended to provide the framework within which the School District operates. All policies are under continual review in order to improve the learning opportunities for the children of the Downey Unified School District and to conform to State and Federal laws.

The Superintendent is responsible for the execution and administration of the policies for Community, Students, Instruction, Personnel, Administrative Services, and Administration. Unless specifically reserved to the Board, discretion is allowed the Superintendent in order that the spirit of the policy is not reduced in effect, and the Board apprised of any departure from these policies.

Policies established for Internal Board Operations and Bylaws of the Board shall be executed and administered by the Board unless otherwise stated therein.

All actions of the Board of Education and the Superintendent are intended to be in conformance with the California Education Code and other applicable laws regardless of whether such laws are specifically stated herein.

Administrative Regulation
Term used for the procedure and interpretation of Board Policy as formulated by the Superintendent and his/her staff and approved by the Board of Education. Administrative Regulations establish a standard of operation, spell out specific duties, designate personnel responsible for their accomplishment, and provide organizational or bibliographical references for staff members using the administrative guide. The Board of Education shall review all Administrative Regulations proposed by the Superintendent to ascertain that they are in compliance with adopted Board Policies.
Administrative Regulations shall be submitted for review at a meeting of the Board of Education and shall become effective upon approval by the Board of Education at a subsequent meeting (second reading).

It is agreed that the Board of Education, by its approval of Administrative Regulations, sanctions and endorses implementation of rules and regulations as administrative operational procedures specifically contained therein, but shall not limit such procedures thereto. However, nothing contained in this paragraph shall be construed to permit operational procedures beyond the Administrative Regulations without the express permission of the Superintendent or designee.

Only those Administrative Regulations recorded in the Official Minutes of the Board of Education as having been approved shall be regarded as official.

Change Notices
This set of Board Policies and Administrative Regulations will never be complete. Other statements, identified as Change Notices, will be sent to you following adoption and/or approval by the Board of Education. Some will be new, others will be revised versions of policies/regulations already in the book. All pages will be on uniformly colored sheets (Board Policies on blue; Administrative Regulations on white) and will be numbered and dated.

To keep handbooks up to date, change notices should be filed the day received. It is recommended that new Board Policies and Administrative Regulations be listed on the index.

Administrative Staff

John A. Garcia, Jr., Ph.D., Superintendent
Christina Aragon, Associate Superintendent
Roger Brossmer, Ed.D., Assistant Superintendent
Wayne Shannon, Ed.D., Assistant Superintendent
Alyda R. Mir, Assistant Superintendent

Board Policy Index

The links on this page will direct you to the corresponding series page where you can review the full content on each of the items listed.

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

Policy Item Number

A

Absence, Student 2160
Absence Without Salary – Health 4151
Absences and Leaves, Personnel 4150, 4151, 5250
Absences for Religious Purposes 2170
Academic Freedom 3127
Accident Insurance, Student 6340
Accounting and Reporting Procedure – Cafeteria 6240
Activities, Extra Class 3124
Activities, Prohibited, on School Facilities 1221
Activities, Public 1221
Activities of Secondary Student Bodies 2320
Ad Hoc Committees 1230.3, 8201
Adjournment, Board of Education 8560
Adjunct Responsibilities – Certificated 4111.2
Administration Work Flow Chart 7410
Administrative Positions – Certificated 4110
Administrative Regulations – Review and Approval 9100
Administrator Competency, Certification for Teacher Evaluation 4117.1
Administrators’ Substitute Coverage 4121.1
Admission: Declaration of Residency with a Relative 2145
Adoption of Policies and Bylaws 9030
Adult Education 3410
Advanced Educational Placement 2250
Advisory Councils 3160, 8202
Age, Proof of, Kindergarten – First Grade 2130
Agenda, Board of Education 9240, 9250
Alteration, Facility Modification and/or 6521.1
Animals at School 3131
Annual Audit 6437
Annual Budget Preparation 6439
Application and Approval, Use of School Facilities 1221
Appointment, Certificated 4112
Areas of Responsibility (Standards of Student Behavior) 2412
Assessment and Planning Procedures – Special Education 3170.3
Assignment, Handicapped Employees – Classified 5213
Assignment and Transfer – Certificated 4115
Athletic Participation 2360
Attendance – Adult Education 3410
Attendance Boundaries 2105
Attendance – Certificated Employee 4118
Attendance, Reporting Pupil 2161
Audit, Annual 6437
Audit Committee, Annual Financial and Management 8201.1
Auditor 9360

B

Behavior, Areas of Responsibility 2412
Behavior, Policy Statement 2411
Behavior, Standards of Student 2411
Benefits, for Regular and Part-Time Employees – Classified 5249
Bereavement Leave – Certificated 4155
Board Member Authority Limits 9035
Board of Education, Duties 9300, 9370
Board of Education, Election of Members 8120
Board of Education, Election of Officers 8210
Board of Education, Functions of 8300
Board of Education, Legal Authority 8010
Board of Education, Meetings of 8510, 8520
Board of Education, Members of 8110
Board of Education, Method of Electing Officers 8230
Board of Education, Organization of 8200
Board of Education, Orienting New Members 8130
Board of Education, Recall 8150
Board of Education, Responsibilities of 8400
Board of Education, Vacancy 8140
Bomb Threat Procedure 2560
Books, Disposition of 3134.4
Books, Selection of Library – Secondary Schools 3135.1
Boundaries, Attendance 2105
Break Period – Classified 5220
Budget, Annual Preparation 6439
Building Liaison Committee 4137.1
Bullying 2430
Bullying Prevention 2416
Bus Drivers’ Uniforms – Transportation 6620

C

Cafeteria 6200, 6210
Cafeteria – Accounting and Reporting 6240
Cafeteria – Establish Bank Account 6220
Cafeteria – Meal Prices 6230
Cafeteria – Salaries 6243
Calendar, School 3111
Calendar, School – Adult Education 3810
California Interscholastic Federation Representation 2370
Campus Disturbances 2414
CPR (Cardiopulmonary Resuscitation) 3146
Cash Fund Purchases – Purchasing of Supplies 6363
Cash Monies, Storage of 6434
Certificated Employees, Payrolls for 6435
Certificated Personnel – Employment 4110, 4111
Certification – Certificated Personnel 4113
Certification, Issuance of Warrants – Classified 5248
Certification of Administrator Competency for Teacher Evaluation 4117.1
Change Orders, Purchasing 6360.1
Changing Place of Board Meetings 8511
Charges Against Employees, Complaints or 9262
Charter Buses, Transportation 6612
Charter Schools 7800
Child Abuse, Identification and Reporting of 2522
Citizen Reader Assistants 1230.1
Civic Center, Citizen Assistants Under 1230.2
Civic Center Use 1221, 6210
Claims for Money or Damages – Personnel 4147, 5247
Class Activities, Extra 3124
Class Size 4120
Classified Employees, Payrolls For 6435.1
Classified Employees, Regular Part-Time 5249
Classification – Certificated Personnel 4116
Classrooms – Adult Education 3510
Closed Campus 2530
Closed Sessions – Board of Education 8530
Closing of School Because of Epidemic 4157
Code of Ethics – Administration 7700
Code of Ethics – Board of Education 8700
Combination-Grade Classes 3155
Committee, Temporary 8201
Community Events, Personnel Participation in 4136
Community Events, Student Participation in Out-of-School 1350
Community Volunteers 1230
Compensation – Board of Education 9390
Compensation Days 4164, 5254
Complaints or Charges Against Employees 9262
Compulsory Education Requirements 2120
Conditions of Employment – Certificated 4111
Conflict of Interest Code 8410
Conservation Policy – Energy Management 6510
Consolidated Programs, Evaluation of 3129
Contests 2350
Continuation Education 3210
Controversial Issues, Instruction on 3122.2
Convention and Conference Attendance 7310
Coordination Program, School-Based 3161
Copyrighted Materials, Use of 3136.1
Counsel – Board of Education 9350
Counseling – Adult Education 3840
Course Outlines – Adult Education 3823
Credit Requirements, Graduation and – Adult Education 3610
Criminal Records Check – Classified 5214.1
Curriculum 3122
Curriculum, Coordination 3122.1
Curriculum Guides and Published Materials 3123
Curriculum, Instruction in PE 3122.4
Curriculum, Instruction on Controversial Issues 3122.2
Curriculum, Lesson Plans 3122.5
Curriculum, Program of Instruction 3122
Curriculum, Teaching About Religion 3122.3
Custodial Operations – Flying of Flags – State of Mourning 6531.1
Custodial Services 6522

D

Dangerous Drugs and/or Narcotics Use – Students 2490
Declaration of Residency with a Relative, Admission: 2145
Definitions of Individuals to be Served – Special Education 3170.1
Detention 2480
Disaster Preparedness, Emergency Procedures and 3156
Discrimination 1100
Discrimination and Harassment in Employment 4110.1, 5210
Discrimination Complaint Procedure 1100
Diseases, Infectious 2620
Diseases, Infectious (Employees with) 7610
Disposition of Books 3134.4
Distribution of Literature or Pamphlets 1390
District Safety Program 6710
Disturbances, Campus 2414
Donations/Gifts to the District 6372
Dress, Professional Standards of – Personnel 4165, 5272
Dress, Standards of – Students 2413
Drills for Emergencies 3156
Drug and Alcohol Testing for Safety Sensitive Positions – Transportation 6625
Duties of Officers – Board of Education 9300
Duty Free Lunch Periods for Classroom Teachers 4148

E

Early Retirement Benefit Plan – Personnel 4145, 5245
Earthquake 3156
Education, Goals of 3121
Education, Philosophy of 3121
Educational Study Trips 3132
Election of Officers, Board of Education 8210
Election, Method of – Board of Education 8230
Elections, Notices and Legal Requirements 9410
Elections, Registration of Voters for School 9420
Eligibility Lists – Classified 5270
Eligibility for Extracurricular Activities 2380
Emergency Care 2550
Emergency Procedures and Disaster Preparedness 3156
Employee Attendance – Certificated 4118
Employee Use of Technology 4166, 5273
Employees, Harassment of 7220
Employees with Infectious Diseases 7610
Employment – Certificated 4110
Employment – Classified 5211, 5218
Employment, Conditions of – Certificated 4111
Employment List – Classified 5270
Energy Management Conservation Policy 6510
Enrollment: Health Requirements 2140
Enrollment, Intradistrict Open 2108
Enrollment: Kindergarten – First Grade 2130
Enrollment, Open Enrollment Act Transfers (Romero Bill) 2109
Epidemic, Closing of School Because of 4157
Equipment and Supplies, District 6373
Equipment and Supplies, Non-District-Owned 6371
Establish Bank Account, Cafeteria 6220
Establishment, Basis for – Adult Education 3410
Establishment, Basis for – Continuation Education 3210
Establishment, Basis for – Special Education 3170
Establishment, Cafeteria 6200
Ethics, Code of – Administration 7700
Ethics, Code of – Board of Education 8700
Evaluation of Consolidated Programs 3129
Evaluation – Personnel 4117, 5217
Evaluation: Probationary Employees – Certificated 4117.3
Examination for Students, Physical 2340
Examination for Tuberculosis – Certificated 4114
Exclusion 2440
Explosives 6525
Expulsion 2460
Extra Class Activities 3124
Extracurricular Activities, Eligibility for 2380
Extracurricular Student Fees – Transportation 6613

F

Facility Modification and/or Alteration 6521.1
Fees – Adult Education 3740
Fees, Payment of, for School Facilities 1221.1
Fees, Public Records Duplication 1220.1
Fees – Transportation 6613
Field Trips 3132, 3830
Financial and Management Audit 8201.1
Fingerprints, Criminal Records Check – Classified 5214.1
First Grade, Admission 2130
First Grade, Proof of Age 2130.2
Flags, Flying of – State of Mourning 6531.1
Food Sale Regulations 2541
Formulation of Policies – Board of Education 9020
Forums, Limited Open 2335
Foster Youth Students 2515
Freedom, Personal and Academic 3127
Functions, Board of Education 8300
Functions, Superintendent 7110
Fund Balance Reporting 6440

G

Gifts to the District 6372
Goals of Education 3121
Grading, Philosophy of 2220
Graduation 3126
Graduation – Adult Education 3610
Gratuities for School Personnel 1221
Grievance Procedure, Personnel 4133, 5233
Grooming, Standards of Student Dress 2413
Groundskeeping 6523
Group Testing Program 3141
Guides and Published Materials, Curriculum 3123

H

Hall of Fame 8315
Handicapped Employees, Assignment of – Classified 5213
Harassment of Employees 7220
Hazing 2415
Health and Welfare Programs – Personnel 4142, 5242, 5249
Health – Immunizations 1513
Health, Readmission 2610
Health Requirements – Classified 5214
Health – Students 1513, 2610, 3142
Health/Wellness Policy 2630
High School Diploma – Adult School 3610
High School Newspapers 3128
Holidays, Vacations and – Personnel 4161, 5251
Home Instruction 3154
Home Teachers – Certificated 4123
Homeless Students 2510
Homework 3133

I

Identification and Referral Procedures – Special Education 3170.2
Identification and Reporting of Child Abuse 2522
Immunizations – Health 1513
Imprest Fund, Purchasing of Supplies 6363.1
Improvement – Classified 5217
Inclement Weather 3156
Independent Study 3153
Independent Study – Adult Education 3850
Industrial Accident/Illness Leave 5250
Infectious Diseases 2620
Infectious Diseases (Employees with) 7610
Initial Certification of Administrator for Teacher Evaluation 4117.1
Institutional Memberships, Board of Education 8600
Instruction, Program of 3122
Instructional Arrangement, Class Size – Adult Education 3410
Instructional Methodologies and Teacher Evaluation,
Professional Development Programs
4117.2
Insurance Brokers and/or Agents – Participants in Program 6341
Insurance, Risk Management Program 6340
Inter- and Intra- District Permits 2110
Interviewing Pupils 2521
Intradistrict Open Enrollment 2108
Inventory, Property Control of 6371, 6373

J

Judicial Review – Classified 5212
Jury Duty and Subpoena – Certificated 4158
Jury Duty and Subpoena – Classified 5258

K

Kindergarten, Admission 2130
Kindergarten, Proof of Age 2130.2

L

Layoff – Certificated 4111.1
Learning Materials, Selection and Adoption of 3134
Learning Materials, Supplies and 3136
Leave of Absence, Military – Personnel 4152, 5250
Leave, Personal Necessity – Personnel 4162, 5250
Legal Authority, Board of Education 8010
Legal Names of Pupils 2150
Length of School Day 3112
Lesson Plans 3122.5
Library Materials, Reading and 3135
Limited Open Forums 2335
Literature, Distribution of 1390
Lunch Periods, Duty Free for Classroom Teachers 4148

M

Maintenance Repairs and Replacement Scheduling 6521
Materials, Curriculum Guides and Published 3123
Materials, Supplies and Learning 3136
Maternity Leave of Absence – Personnel 4153, 5250
Meal Prices 6230
Meals for Needy Pupils 2540
Meetings, Changing Place of – Board of Education 8511
Meetings, Closed Sessions – Board of Education 8530
Meetings, Notification to Members – Board of Education 9210, 9220
Meetings, Procedures During – Board of Education 9260
Meetings, Public Nature of – Board of Education 8570
Members, Orientation – Board of Education 8130
Members, Terms of Office and Election of – Board of Education 8120
Memberships, Institutional – Board of Education 8600
Method of Election of Officers – Board of Education 8230
Military Leave of Absence – Personnel 4152, 5250
Minutes – Board of Education 9280
Money or Damages, Claims for – Personnel 4147, 5247
Motions – Board of Education 9271
Mourning, State of – Flying of Flags 6531.1

N

Names of Pupils, Legal 2150
Narcotics Abuse, Dangerous Drugs and/or 2490
Necessity Leave – Personnel 4162
Needy Pupils, Meals for 2540
New Teachers Orientation 4132
Newspapers, High School 3128
Non-District-Owned Equipment and Supplies 6371
Nonpublic School Placement 3175.3
Notices and Legal Requirements, Elections – Board of Education 9410
Notification to Members – Board of Education Meetings 9210, 9220
Nuclear Attack 3156

O

Observance of Special Days and Weeks 3125
Obsolete Books, Disposition of 3134.4
Officers, Election of – Board of Education 8210
Open Enrollment Act Transfers (Romero Bill) 2109
Open Forums, Limited 2335
Opportunity Leave, Professional – Certificated 4163
Order of Business – Board of Education 9250
Order of Employment for Purposes of Layoff – Certificated 4111.1
Organization Chart 7410
Organization of Board of Education 8200
Orientation, New Teachers 4132

P

Parent Attendance, Requiring 4139
Parent Involvement 3165
Parliamentary Procedure – Board of Education 9270
Participation, Personnel, in Community Events 4136
Payrolls – Personnel 6435, 6435.1
Pediculosis (Head Lice) 2625
Permits, Inter- and Intra-District 2110
Personal and Academic Freedom 3127
Personal Necessity Leave – Certificated 4162
Personnel, Classified – Professional Growth 5231
Personnel, Employment 4110, 5211
Personnel, Grievances, Appeals, Hearings 4133, 5233
Personnel Improvement – Classified 5217
Personnel Negotiations/Public Notice 8580
Philosophy of Education 3121
Philosophy of Grading 2220, 3127
Physical Education, Instruction in 3122.4
Physical Examination for Students 2340
Placement, Advanced Educational 2250
Placement of Students – Special Education 3175
Policies and Bylaws, Adoption of – Board of Education 9030
Policies and Bylaws, Amendment or Suspension of Board of Education 9040
Policies and Bylaws, Formulation of – Board of Education 9020
Policies (Standards of Student Behavior) 2411
Political Activities – Personnel 4135, 5235
Privileged Information (Welfare of Students) 2520
Probation – Classified 5216
Probationary Employees, Evaluation – Certificated 4117.3
Procedure, Bomb Threat, Emergency 2560, 3156
Procedures During Board Meeting – Board of Education 9260
Professional Development Programs: Instructional Methodologies and Teaching Evaluation 4117.2
Professional Growth – Classified 5231
Professional Opportunity Leave – Certificated 4163
Professional Standards of Dress – Employees 4165, 5272
Program Options – Special Education 3175.2
Progress, Reporting Pupil 2220
Progress Reports 2225
Promotion – Student 2230, 3126
Promotions and Transfers – Classified 5215
Proof of Age: Kindergarten – First Grade 2130.2
Property and Inventory Control – District Equipment and Supplies 6373
Property and Inventory Control – Gifts to the District 6372
Property and Inventory Control – Non-District-Owned Equipment and Supplies 6371
Public Hearing – Board of Education 9261
Public Nature of Meetings – Board of Education 8570
Public Notice, Personnel Negotiations 8580
Public Records Access 1220, 1220.1
Publications: Curriculum Guides, and Other 3123
Publications, School 3128
Pupil Absence 2160
Pupil Progress, Reporting 2220
Pupil Teacher Ratio 4120
Pupils, Legal Names of 2150
Purchasing, Board Approval 6362
Purchasing, Cash Fund 6363
Purchasing, Change Orders 6360.1
Purchasing, General Policy 6360
Purchasing – Imprest Fund 6363.1

Q

Quarantine Leave – Certificated 4156
Questionnaires, Surveys 1340
Quorum – Board of Education 8550

R

Reader Assistants, Citizen 1230.1
Reading and Library Materials 3135
Reassignment Due to Reduction in Force – Certificated 4115.3
Reassignment/Transfer, Voluntary – Certificated 4115.1
Recall – Board of Education 8150
Records Management 7510
Records, Student 2520
Reduction in Force, Reassignment Due to 4115.3
Registration of Voters for School Elections 9420
Regular Employment – Classified 5218
Regular Meetings – Board of Education 8510
Reimbursement for Loss, Destruction, Damage, Personal Property 6371.1
Religion, Teaching About 3122.3
Religious Purposes, Absences for 2170
Removal from Office – Board of Education 8220
Removing Pupils from School 2521
Reporting of Child Abuse, Identification and 2522
Reporting Pupil Attendance 2161
Reporting Pupil Progress 2220
Reports, Progress 2225
Representation, CIF 2370
Requirements, Compulsory Education 2120
Requiring Parent Attendance 4139
Responsibilities – Board of Education 8400
Responsibility, School Bus Drivers 6624
Retention – Students 2230
Review and Approval of Administrative Regulations 9100
Risk Management Program – District Insurance 6340
Rules, General, for Use of School Facilities 1221

S

Sabbatical Leave 4160
Safe School Plans 1150
Safety, Bomb Threat Procedure 2560
Safety Instruction, Transportation 6611
Safety Program, District 6710
Safety Tests – Adult Education 3824
Salary, Cafeteria Personnel 6243
Salary Schedules 4141, 5241
Scheduled Work Week 5271
School-Based Coordination Program 3161
School Calendar 3111
School Calendar – Adult Education 3810
School Day, Length of 3112
School Facilities, Use of 1221, 6210
School Names 8320
School Publications 3128
School Site Council 3160
School Size 3137
Secondary Student Bodies, Activities of 2320
Secretary to the Board (Superintendent) 9340
Security – Vandalism – Explosives 6525
Selection and Adoption of Textbooks and Other Basic Learning Materials 3134
Selection of Library Materials for Secondary Schools 3135.1
Self-Expression, Student 2330
Senior Management Positions 5260
Separation – Certificated 4119
Separation from Service – Classified 5219
Sexual Harassment 1110
Sick Leave 4154
Smog Procedures 3156
Special Classes 3175.1
Special Days and Weeks, Observance of 3125
Special Education – Basis for Establishment 3170
Special Meetings – Board of Education 8520
Standards of Professional Dress 4165, 5272
Standards of Student Behavior 2411, 2412
Standards of Student Dress and Grooming 2413
Steroids 2365
Storage of Cash Monies 6434
Student Participation in, Community Events 1350
Student, Placement of – Special Education 3175
Student Records 2520
Student Self-Expression 2330
Student Use of Technology 3136.2
Students, Use of 1140, 1350
Study Trips, Educational 3132
Subpoena, Jury Duty and 4158, 5258
Substance Abuse-Free Environment 1120
Substitute Coverage, Administrators’ 4121.1
Summer School Personnel 4121, 5211.1
Substitutes – Certificated 4122
Superintendent, Employment and Functions 7110
Supplies and Learning Materials 3136
Supplies, Purchasing of 6360, 6362, 6363
Surveys and Questionnaires 1340
Suspension, Students 2430
Suspension of Rules – Board of Education 9263

T

Tape Recording Board Meetings 9290
Teacher Evaluation, Certification of Administrator Competency for 4117.1
Technology, Employee Use of 4166, 5273
Technology, Student Use of 3136.2
Testing, Group Program 3141
Textbooks, Management and Care of 3134.3
Textbooks, Selection and Adoption 3134.1
Title I Programs 3150
Tobacco-Free Environment 1120
Transfers, Promotions and – Personnel 4115, 5215
Transgender Students, Privacy, and Facilities 2525
Transitional Kindergarten 2130.1
Transportation – Bus Drivers’ Uniforms 6620
Transportation – Charter Buses 6612
Transportation – Drug and Alcohol Testing for Safety Sensitive Positions 6625
Transportation – Fees 6613
Transportation – General Policy 6610
Transportation – Responsibility 6624
Transportation – Safety Instruction 6611
Tuberculosis, Examination for – Certificated 4114
Tutoring 4134

U

Uniform Complaint Procedure 1105
Uniforms, Bus Drivers’ 6620
Use of Copyrighted Materials 3136.1
Use of School Facilities, General Rules 1221, 6210
Use of Students 1140
Use of Technology, Employee 4166, 5273
Use of Technology, Student 3136.2

V

Vacancy – Board of Education 8140
Vacations – Personnel 4161, 5251
Vandalism 6525
Voluntary Reassignment/Transfer – Certificated 4115.1
Volunteers, Community 1230
Voting – Board of Education 9272

W

Warrants, Certification for Issuance of 5248
Weather, Inclement 3156
Work Flow Chart, Administration 7410